Outlook – Outlook is checking if the recipients of your email have access to the content you are sharing

As you know, content sharing in SharePoint Online and OneDrive for Business is managed by policies at the tenant level and then at the site level by administrators.

Sometime, end-users are not fully aware about these policies neither which level of sharing is authorized.

Outlook client is now able to check if the recipients of the email have access to the content you are sharing.

If they do not have access you will have the ability to either manage the access (update the permission if you are authorized) or attach the document instead of sending a link. The third option ‘Ignore’ should obviously not being used as the recipients will not have access to the content shared.

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Benoit Hamet
Benoit Hamet
Benoit is working on Microsoft collaborative technologies He has been awarded as MVP for more than 12 years Currently MVP on Office 365 after being awarded on SharePoint (2011-2012) and Windows client & server (2002-2007) Speaker at various Microsoft events (TechDays, TechNet seminars) and Quest Software He works on on-premises (Active Directory, RADIUS/NPS, Exchange, Skype for Business, SharePoint, SQL, Terminal Server, Windows client and Windows Server) or online (Azure, Intune, Office 365, Exchange Online, SharePoint Online, Skype for Business Online, Teams) technologies