Outlook–Your signature is being roamed and saved in your mailbox

This has been a very awaited feature: getting your Outlook signature roaming across your devices. In fact it has been waited since the first release of Exchange server.

Well, good news, this is now becoming available.

The below screenshot shows you the previous interface to manage your signature

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Now, once you got the appropriate version of Outlook (mine is set to Office Insider so please be patient if you don’t see it yet – it is expected to be available in late November), the interface will let you define the signature to use, either the roamed one or on the device

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This will make your signature available across your different devices running Outlook client without having to copy them from a device to another.

NOTE if you are using a third party signature solution (like Exclaimer), you must not use the feature (switch the option to Signature on this device). If you are in this situation, your administrator can deploy a specific registry key to block the roaming signature feature.

HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Setup

DWORD value: DisableRoamingSignaturesTemporaryToggle

Value: 1

It is expecting an API is becoming available to allow third party solution to work with the roaming signature capability.

Benoit Hamet
Benoit Hamet
Benoit is working on Microsoft collaborative technologies He has been awarded as MVP for more than 12 years Currently MVP on Office 365 after being awarded on SharePoint (2011-2012) and Windows client & server (2002-2007) Speaker at various Microsoft events (TechDays, TechNet seminars) and Quest Software He works on on-premises (Active Directory, RADIUS/NPS, Exchange, Skype for Business, SharePoint, SQL, Terminal Server, Windows client and Windows Server) or online (Azure, Intune, Office 365, Exchange Online, SharePoint Online, Skype for Business Online, Teams) technologies